What to keep for a PDSA cycle, how long to keep it, why a null result is valid evidence, and what a CPD or PIP QI audit looks at.
Last reviewed: July 2026. Part of the complete CPD and QI FAQ.
Keep the plan (aim, measure, prediction, change), the data (baseline and post-change), the analysis (what you learned), the action (adopt, adapt or abandon), and a short reflection on what you would do differently. For a practice-wide cycle, also keep the team meeting minutes and the data entry or protocol changes that came out of the cycle.
No, but it must be substantive enough to show genuine learning. A short paragraph that addresses what worked, what did not, what you would change next time, and how it changed your practice is more defensible than a long but generic summary.
PDSA methodology treats a null or negative result as a valid learning outcome. Document the result, your analysis of why the change did not work and your next planned change. Failed cycles are often the most defensible evidence of genuine QI practice at audit.
Three years from the end of the relevant CPD year, in line with the MBA standard. Your CPD home stores the structured record; you are responsible for keeping the underlying evidence (data extracts, tally sheets, minutes) for the same period.
Yes. Both the MBA and individual CPD homes conduct random audits. For QI activities specifically, expect to be asked to show your plan, your data, your reflection, and how the activity connects to your practice.
Practices can be audited by Services Australia on their PIP claims, including PIP QI. The audit looks at eligibility and data submission, not the specific QI cycle content.
Browse all CPD and QI answers · Run a PDSA cycle with a guide
CPD requirements, hour allocations and category structures are set by the MBA, RACGP and ACRRM. The PIP QI measures and payment rates are set by the Department of Health and Aged Care and Services Australia. Always verify current requirements directly with the relevant body before finalising your CPD plan. This page is general guidance and does not replace official college or government resources.